THE GENERAL DATA PROTECTION REGULATION (UK-GDPR)
Version 03 – 1st March 2021
IESF (British Section) Privacy Statement
Data Controller
The Data Controller is the IESF Membership Secretary.
Contact the Membership Secretary at mem.secretary@iesf.co.uk.
Use, transfer and storage of personal data
We may hold any of the following items of personal information about you:
- Personal details including your name, gender, date of birth, postal and email addresses, and telephone numbers.
- Qualifications, Honours and Professional Institution membership grade(s).
- Details of your attendance at IESF events.
- Professional interests.
- Summary cv including employee details.
IESF maintains data on all members, including Amis, and share this data with the Specialist Knowledge Societies Executive of The Institution of Civil Engineers who provide membership and secretariat administration services for IESF. This data is also shared with members of the IESF council and used as part of the membership admission process. This data will be used confidentially for normal IESF business purposes, including subscription collection, mailing of IESF event notifications, IESF Newsletters, and special interest conferences and events by The Institution of Civil Engineers or IESF (Paris). Your title, name, honours, address, telephone numbers, email address and alternative address if appropriate will be displayed in our List of Members document issued annually. It may be necessary to collect passport details of members and guests intending to join an IESF Voyage. This passport information, if required, will be held confidentially by the Voyage organisers, and will be disclosed to travel organisations or companies involved in arranging the Voyage. This passport information will not be held by IESF and will be deleted within 60 days from the date of the last day of the Voyage. Names and photographs of members and guests may be used in the IESF Newsletter publication. Names of guests are used in Dinner/ Lecture table plans and stored for re-use. We also store past membership data securely in perpetuity for historical archive purposes. Any third-party company, used to print and distribute the annual List of Members and Newsletters, will be required to keep your personal data secure.
Your rights in relation to your data
The purpose of this Privacy Statement is to fulfil your right to be informed about the use of your data. In addition:
- You have the right to access your personal data. If you wish to request copies of your personal data, please contact the Data Controller.
- You have the right to have your data rectified if it is inaccurate or incomplete.
- You have the right to have your personal data deleted or removed if there is no reason for its continued storage and processing.
- Your personal data will be used strictly for the purpose of the administration and organisation of activities of the IESF (British Section).
- You have the right to lodge a complaint about the Data Controller with the ICO.
Please note that if you choose to exercise your rights to withhold data or insist on its deletion, then IESF may not be able to perform their duties in relation to your membership.
Data Protection for IESF (British Section) members and this Privacy Statement now fall under the UK-GDP Regulations, except that for IESF members who are resident in the EEA or European Union and for whom we retain personal data, the EU-GDP Regulations remain applicable.
Further details about UK GDPR and your rights under UK GDPR can be found at the ICO’s website at https://ico.org.uk